Under the Malaysian Companies Act 2016, specifically Section 30(2)(b), it’s mandatory for registered companies to prominently feature their complete legal name and current registration number across their websites and social platforms.
Neglecting this requirement could attract severe consequences from the SSM (Companies Commission of Malaysia / Suruhanjaya Syarikat Malaysia), which might include a hefty fine of RM50,000 or a prison term of up to 3 years or potentially BOTH!
Letter of Inspection from Companies Commission of Malaysia
Entrepreneurs Take Note: Compliance is Key ?
Your company’s identity should be visible online as follows. For instance, if your company name is Boss Boleh Sdn Bhd, you would list it as Boss Boleh Sdn Bhd (Company No. 200201008429 (576092-T)).
It’s a small action but a very important step to ensure your business stays on the right side of the law.
Publication on Websites and Other Online Channels ???
The SSM mandates that every company ensure its official name and registration number are displayed across various online and electronic mediums. This includes:
- Electronic business letters, notices and official releases.
- Corporate websites.
as seen on the Boss Boleh website.
- Financial documents include bills of exchange, promissory notes and e-order forms.
- Cheques and other financial documents indicating authorization by the company.
- Invoices for orders, payment requests, receipts, and letters of credit that appear to be issued or signed by the company or its representatives.
- All additional types of business correspondence and documents.
Keep in mind:
- It’s good for businesses to list their address and phone.
- It’s beneficial for businesses to list their address and contact number on their websites. It facilitates communication with customers and demonstrates your willingness to listen to their feedback.
Sharing Your Business Info on Social Media Platforms ?
The Companies Act 2016 does not explicitly require that you must put your company’s registration number on social media but the SSM suggests it’s a good idea! ? Doing this makes your business look more legit and trustworthy. Like how we showcase it on our Facebook page.
A smart strategy for corporate transparency! Remember, if you’re putting any personal info online, ensure it’s managed with the utmost care in compliance with the Personal Data Protection Act, safeguarding privacy and maintaining professional integrity.
Have You Considered the Impact of Transparency on Your Business Reputation? ?
Keeping your company’s website and socials up to date with the right info goes beyond mere compliance. It’s about building trust and enhancing your customer service to exceptional levels.
Clear communication regarding your services and offerings encourages potential clients to engage with your business. This clarity is the key to increasing client interest and securing a competitive edge.
So, confidently showcase your company’s info. It’s a smart move that’ll pay off!
Take a Look at the FAQ on Company Name and Registration Information
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